It's hard to believe it's already October! With the school year in full swing, there may be days when you are not in your classroom and need to prepare for a substitute teacher. Even if we aren't in our classrooms, our goal is for quality instruction to prevail. However, we use a plethora of tools every day and sharing those resources with guest teachers can be difficult. In our district, we have at least two ways to share our digital resources with guest teachers without sharing our personal logins and passwords.
First, all substitute teachers actually have their own logins for both the computer and PowerSchool. It is not necessary, and strongly discouraged, for teachers to share their login information and passwords. There are protocols in place for both guest teachers and long-term substitutes to provide them with access to the necessary systems and applications. We also need to safeguard our usernames and passwords to prevent threats and security breaches like those that have happened in other school districts. When writing your sub plans, then, instead of noting "The PowerPoint on my desktop..." please refer them to one of the following options to access digital files.
The first, and probably easiest, option classroom teachers have to share digital resources is through AESOP, our online substitute reservation system. When completing or editing your reservation, you can attach files within the reservation. Video files may be too large, but most other file types will easily attach and become accessible to the guest teacher when they accept your reservation.
The second option is to access the "sub_material" folder on our network. Each teacher and substitute teacher has access to these folders, which are set up by school level (elementary, middle, and high school), and then by school, and lastly, by teacher. To get to these folders, in your Windows 10 search box, type \\disk\schools and hit enter. Find the sub_material folder. Double click your school level, double click your school, and then double click your name to open the folder. If your name does not appear, you have permission to create a new folder (right click, select New-->folder) and then name it first_last. You can also right click on your folder and select Send to-->Desktop. This creates a shortcut on your desktop so you can drop and drag digital resources directly to your sub folder.
These two options provide your guest teachers with the access they need to digital resources without you having to share your logins in passwords, keeping your privacy and access secure. As always, I am available to support you if you would like a side-by-side guide in looking at these choices for setting up your guest teacher for success!
Copyright Jana Mora, 2017-2018. Images are used under the Creative Commons license. PLEASE NOTE: This site is intended for educational purposes only. The websites, apps, and extensions featured on this site were not created by the owner of this site. The content of the linked resources are the property of their respective creators. By using this site you understand that you are linking to Internet resources that cannot be controlled by this site's owner. Web resources do change often. This site is regularly updated, and missing, incorrect, or inappropriate links and errors will be corrected as soon as possible.
Secondary Technology Integration Coach for GFPS. Former high-school history and psychology teacher. Montana native, and avid user of ed-tech!